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Privacy Policy – DeepVitality.health

Effective Date: March 24, 2025
Legal Entity: Seneda Coaching
Chamber of Commerce (KvK) Registration: 82664935
Jurisdiction: The Netherlands
Website: www.deepvitality.health

1. Introduction

This Privacy Policy explains how DeepVitality.health collects, uses, and protects your personal data in compliance with the General Data Protection Regulation (GDPR). By using our website or services, you consent to the terms of this policy.

2. Data We Collect

We may collect and process the following personal data:

  • Name, email address, and contact details (when you fill out a form, register for a service, book a session, or complete a quiz)
  • Health-related information voluntarily shared during assessments, consultations, quizzes, or self-evaluation tools
  • Payment information (processed securely by third-party payment providers)
  • IP address, browser type, and browsing behavior (via cookies or analytics tools)
  • Comments and media uploads
  • Account information when you register for the members area

3. Purpose of Data Collection

We collect data for the following purposes:

  • To provide consultations, coaching, programs, and support
  • To manage bookings, payments, and communication
  • To deliver digital content, self-assessment tools, and personalized recommendations
  • To maintain records for administrative and legal compliance
  • To support membership and login functionality
  • To improve our services and website functionality

4. Legal Basis for Processing

We process your personal data based on:

  • Your explicit consent (e.g., when signing up for a newsletter or booking a session)
  • Contractual necessity (e.g., delivering a purchased service)
  • Legal obligations (e.g., maintaining tax records)
  • Legitimate interest (e.g., improving services or responding to inquiries)

5. Data Sharing and Third Parties

We do not sell your data. Your data may be shared with:

  • Practitioners collaborating with DeepVitality.health for service delivery
  • Third-party service providers (e.g., payment processors, email marketing platforms, analytics tools, or spam detection services)
  • Legal or regulatory authorities, when required by law

All third-party providers are GDPR-compliant and only access data necessary for their function.

6. International Data Transfers

Data may be stored or processed outside the EU, but only with providers who offer adequate data protection in accordance with GDPR standards.

7. Data Retention

We retain personal data for as long as necessary to fulfill the purposes outlined in this policy, including legal and accounting obligations. Client records are typically retained for 7 years unless a longer retention is legally required. Comments and user profile data may be retained indefinitely.

8. Your Rights

Under GDPR, you have the right to:

  • Access, correct, or delete your personal data
  • Withdraw consent at any time
  • Object to or restrict processing
  • Data portability
  • File a complaint with your local data protection authority

To exercise your rights, contact us at: info@deepvitality.health

9. Cookies and Analytics

This website uses cookies and analytics tools to enhance user experience and track performance. This includes cookies for login sessions, screen preferences, and activity tracking. Visitors can manage cookie preferences through their browser settings. A cookie banner is presented to obtain user consent.

10. Comments and Embedded Content

When visitors leave comments, we collect data shown in the comments form, IP address, and browser user agent to help spam detection. Media uploads with embedded location data should be avoided. Articles may contain embedded content (e.g., videos, images) from third-party websites which may collect data.

11. Members Area and Login

If you register on our site, your account and profile information is stored securely. You may log in to access exclusive content. Login data and preferences (such as screen settings) are stored in cookies for ease of use.

12. Data Security

We implement appropriate technical and organizational measures to protect your data, including encryption, password protection, and secure servers. While no system is 100% secure, we work diligently to safeguard your privacy.

13. Updates to This Policy

We reserve the right to update this Privacy Policy at any time. Changes will be posted on this page with an updated effective date.

For questions or requests regarding this Privacy Policy, please contact us at:
Email: info@deepvitality.health
Legal Entity: Seneda Coaching, The Netherlands